Many companies care about corporate culture, inclusion, positive atmosphere within the team and try to create a comfortable environment for employees.
The coffee machine in the office is one of the means for this. What could be better than a cup of specialty coffee in the morning? One cup of coffee can energize and inspire employees, bring the team closer, and increase the loyalty of customers and partners. Over a cup of coffee, even business conversations become sincerer.
But it happens that the coffee is over too quickly, colleagues complain about the lack of the invigorating drink, and you have nothing to offer customers as a treat.
To avoid such situations, it is worth calculating in advance how much office coffee you need to order.
Let's look at different coffee machines for the office and calculate together how much office coffee you will order the next time.
Coffee machine in the office – choose the right one
Nowadays, the market offers many models of coffee machines that differ both in price and functionality. Typically, office devices are selected that meet several criteria:
Functionality – the simpler the coffee machine operations, the better. Most companies prefer to choose automatic devices in the office, that enables the minimum amount of time spent preparing a drink. Additional functions are also considered, for example, the ability to prepare a cappuccino or two cups of espresso at the same time.
Productivity – how much coffee can be poured at once, how much water to pour. For a large office, machines with high performance are preferred.
Reliability and guarantee – before agreeing on the purchase of a coffee machine, it is important for any office manager to understand how expensive it can cost in the future. For example, whether frequent replacement of filters is required, whether manufacturers provide a guarantee for the device and its maintenance.
There are several types of coffee machines that have different purposes and price segments. The main difference is what type of coffee is used for preparation: ground, beans or capsules.
Espresso machines. The most popular and versatile. With this machine, you can prepare delicious aromatic espresso or cappuccino, if you have a built-in function for foaming milk. There are standard espresso machines that prepare one cup of coffee at a time, and there are espresso machines that can prepare 2 cups at the same time. Coffee machines of this type are automatic. Both coffee beans and ground coffee can be used to make coffee. The best solution will be a grain-type coffee machine.
Capsule – convenient and easy to use. The number of steps that need to be performed to make coffee is reduced to a minimum. The coffee capsule is placed in the coffee machine, after which an aromatic drink is prepared under a pressure of 15-19 bar. The advantages of capsule coffee machines are a minimum of waste and dirt. Used capsules are placed in a special container that can be easily removed and cleaned. One capsule makes one cup of coffee. The big disadvantage is the plastic waste. That’s why we developed the first coffee capsule made from 100% renewable resources.
100% bio-based & easily compostable
Free of aluminium, fossile and micro plastic
Compatible with Nespresso®* machines
The wood fibers are obtained from residues, like sawdust, produced by the wood industry. The wood originates from sustainable forestry (PEFC) and is not chemically processed. The coffee capsules are formed by an injection molding process using PLA, a 100% plant-based polymer as a co-compound.
Filter or drip coffee makers are recognized for their low cost and ease of making coffee. Ground coffee is poured into a tank with a filter mesh, and water heated to 88-95 degrees passes through it and the drink enters the coffee pot in drops. Such a device automatically prepares coffee and turns off after filling the container. One coffee pot can be enough for 2-3 cups. Filter / drip coffee makers can be suitable for small offices – 5-10 people. They are easy to operate and require little maintenance.
For offices up to 20-25 people, automatic espresso machines, capsule or drip coffee makers are all suitable. For a large office with more than 50 employees, it is worth considering choosing a coffee machine with high performance and the ability to prepare several cups of coffee at the same time.
There is also the option of installing a coffee machine in the office, but this is not a perfect solution. Firstly, the machine takes up a lot of space, and it requires constant maintenance.
Many companies now provide the opportunity to rent coffee machines for free. They will bring, install the device completely free of charge, and you will only have to buy coffee.
Depending on the type of coffee machine chosen, it is important choosing the right coffee.
Coffee - choose the right one
There are 3 types of coffee - beans, capsules and ground, which can be used in coffee machines.
Grain - is considered the best of the types, as freshly ground coffee has the strongest enchanting aroma. When choosing coffee beans, you should pay attention to the degree of roasting. Strong roasting gives the finished drink bitterness and leaves a pronounced aftertaste of roasted grains, medium roasting is a rich taste with slight sourness and bright aroma, weak roasting is soft saturation and distinct sourness in the taste of the finished drink.
Coffee capsules - convenient packaging of coffee in sealed foil packaging. Ground pressed coffee is placed in the capsule, about 7-8 grams. One capsule is one cup of coffee. Now manufacturers produce capsules containing 5 grams of ground coffee, 10 grams. Not all capsules are interchangeable and fit any capsule coffee machine.
Ground coffee is a common type of coffee. When choosing ground coffee, you should pay attention to the degree of roasting of the beans and the combination of varieties. Ground coffee is suitable for carob, geyser, drip coffee makers. Sold in sealed packages.
You can experiment and change coffee brands until you find the perfect one for you and your colleagues.
How to calculate how much coffee you need
Coffee consumption will differ depending on the number of employees. On average, one person drinks 2 cups of coffee per day, but there are those who can drink 5-6 cups.
What needs to be done is simple calculations:
Determine the total number of employees in the office.
You can conduct a survey with colleagues and find out who drinks and who does not drink coffee.
It is also important to consider the number of people who come to your office (clients, visitors etc.). How many potential clients come to you per day? 2-3 people or 10? Do you offer coffee to everyone?
What is important to know when calculating:
The number of employees who drink coffee and how much.
One cup of coffee consumes approximately 8 grams of coffee.
On average, 1 employee per day drinks 2 cups of coffee.
Based on these data, the amount of coffee per month for the office is calculated.
If you need help with the individual coffee concept for your office, we serve various businesses, big corporations, bank branches, co-working spaces and so on. We find the right coffee for the right occasion.
Happy shopping and always fresh and delicious coffee!